Privacy Policy

1. Introduction

MeetLink ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our scheduling platform and services.

By using MeetLink, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Information

• Name and email address
• Profile information (timezone, availability preferences)
• Calendar integration data (when you connect Google Calendar)
• Meeting details and scheduling preferences
• Communication preferences

2.2 Technical Information

• IP address and device information
• Browser type and version
• Usage patterns and analytics data
• Cookies and similar tracking technologies

2.3 Google User Data Collection

When you connect your Google Calendar through our OAuth integration, we collect the following Google user data:

• Calendar events and availability information
• Free/busy status for scheduling purposes
• Calendar metadata (calendar names, timezone information)
• Basic profile information (name, email) for account creation

We do not collect: Email content, personal files, search history, location data, or any other Google user data beyond what is necessary for scheduling functionality.

3. How We Use Your Information

We use your information exclusively to:

• Provide scheduling and calendar integration services
• Enable collaborative booking features and mutual availability display
• Send meeting confirmations and reminders
• Prevent double bookings and scheduling conflicts
• Improve our platform and user experience
• Provide customer support
• Comply with legal obligations

Google user data is used solely for providing and improving MeetLink's scheduling functionality. We do not use Google user data for advertising, marketing, data analysis beyond service improvement, or any purpose unrelated to scheduling services.

4. Google Calendar Integration

MeetLink integrates with Google Calendar to provide scheduling functionality. This integration:

• Uses OAuth 2.0 for secure authentication
• Requests minimal necessary permissions
• Only accesses calendar data you explicitly authorize
• Stores tokens securely and encrypted
• Allows you to revoke access at any time

Your calendar data is processed according to Google's API Services User Data Policy and our data processing agreement.

5. Data Sharing and Disclosure

We do not sell, rent, or trade your personal information, including Google user data, to third parties. We may share your information only in the following limited circumstances:

• With service providers who assist in platform operations (under strict data protection agreements)
• When required by law or legal process
• To protect our rights and prevent fraud
• With your explicit consent

Google user data is never shared with third parties for advertising, marketing, or any purpose other than providing MeetLink's scheduling services.

6. Data Security

We implement comprehensive security measures to protect your information, including Google user data:

• End-to-end encryption in transit and at rest
• Secure OAuth 2.0 authentication with Google
• Multi-factor authentication and access controls
• Regular security audits and vulnerability assessments
• Compliance with industry standards (SOC 2, GDPR)
• Secure token storage with encryption
• Regular data backup and disaster recovery procedures

Google user data receives the highest level of protection and is encrypted using industry-standard encryption protocols.

7. Your Rights

You have the right to:

• Access your personal information
• Correct inaccurate data
• Delete your account and data
• Export your data
• Opt out of marketing communications
• Revoke calendar integration permissions

8. Cookies and Tracking

We use cookies and similar technologies to:

• Maintain your session and preferences
• Analyze platform usage and performance
• Provide personalized experiences

You can control cookie settings through your browser preferences.

9. Data Retention

We retain your information, including Google user data, for as long as necessary to provide our services and comply with legal obligations. Specifically:

• Account data is retained while your account is active
• Calendar integration data is retained only for scheduling functionality
• When you delete your account, we delete all personal information within 30 days
• Google OAuth tokens are revoked immediately upon account deletion
• Some data may be retained longer only when required by law

You may request deletion of your Google user data at any time by contacting us or revoking calendar access through your Google account settings.

10. International Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers in accordance with applicable data protection laws.

11. Children's Privacy

MeetLink is not intended for children under 13. We do not knowingly collect personal information from children under 13. If we become aware of such collection, we will take steps to delete the information.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of MeetLink after such changes constitutes acceptance of the updated policy.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: